AUDDIS File (Timescales)
Service users have the opportunity sign-up payers whenever they wish and make collections on every working day of the year under the rules of the direct debit scheme However, processing times and reconciling effeciantly, along with specific business needs, should all be considered when selecting dates.
There are firm timescales for lodgement, collections and reports under the direct debit scheme, making it possible for service users to acheive optimum timescales within a their direct debit process. The level of automation a service user is also a factor in the overall speed of a service user’s direct debit process – from sign up to collections and reconciliation.
In terms of the best time frame to submit your AUDDIS file and then the collections file, service users MUST:-
- The service user must allow at least 2 working days between lodgement and collection (mandatory)
- The service user should allow at least 5 days between lodgement and collection (best practice)
With the above in mind, its recommended to allow at least five working days between lodgement and collection, allowing time to reconcile AUDDIS reports that will occur up to two days after lodgement. This makes sense as ensures when it comes to submission of the collection file, it contains the least amount of errors. The following diagram illustrates the AUDDIS lodgement cycle, alongside collections, using the optimum timescales:-