Paperless Lodgement process (includes AUDDIS)
The paperless and AUDDIS lodgement process consists of all parts of the signup and lodgement process being undertaken with electronic transfers of data and no paper DDI being used.
Paperless Lodgement process including AUDDIS is:
The payer gives their authority via a paperless channel for the DD to be set up on their account. This could be via the telephone or the internet.
The service user receives the payers authority electronically (i.e. via internet sign up screen) or keys the data directly into an electronic system whilst engaging with the payer (i.e. via the telephone or face to face).
The service user sends confirmation to the payer that the DD has been set up. This must be sent within 3 days of sign-up.A combined (Confirmation & Advance Notice) is possible but must be sent within 4 weeks of sign-up
The service user submits the electronic DDI (AUDDIS file) to Bacs, using their Bacstel-IP software or via a Bureau or Banking platform.The service user must reconcile any submission errors detailed in the AUDDIS Input Report.
Click Clear Direct Debit Bureau to find out more about our Bacs Credit and Debit Services.
Valid AUDDIS advices are sent to the paying banks for lodgement against the bank account.
If the bank cannot lodge the Direct Debit Instruction, they will send the service user an AUDDIS return advice.
The service user must collect and reconcile the Bank Returned AUDDIS Advice report, based on the reason for the failure. (Bacs reports must be reconciled immediately or within 3 working days).
AUDDIS & Paperless Lodgement Timings
Service users must wait at least 2 working days before submission of collections for the DDIs lodged (best practice 5 working days), ensuring the advance notice period is also complied with. This compares to at least 10 working days for the lodgement of paper DDIs using a non-AUDDIS method. Paperless is the fastest, beating both the paper and AUDDIS process, primarily because the service user does not have to wait to receive the payers signed authority.
The following diagram illustrates the Paperless Lodgement process including AUDDIS (electronic submission of a DDI):